Pattye Benson

Community Matters

Tredyffrin Township

Question Remains as to When Tredyffrin Supervisors will Authorize the Hiring of 2 Budgeted Police Officers

February 12, 2013
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The question for me at last night’s Board of Supervisors meeting was, “When will the township hire the budgeted police officers?”

The $49 K police operations study by ICMA (International City/County Management Association) police has fueled some ongoing debate. Two of ICMA’s consultants, Leonard Matarese and Paul O’Connell, presented their final report to the supervisors and took their questions at last night’s Board of Supervisors meeting. Their attendance at the meeting was the result of a less than satisfactory attempt at ‘skyping’ at the December supervisors meeting.

O’Connell detailed the consultant’s findings contained in the police department study, focusing on what ICMA determined was the required staffing requirements for Tredyffrin’s Police Department. According to O’Connell, under existing Police Department shift arrangements, the following is ICMA’s recommendation for officers:

  • 34 patrol
  • 3 command
  • 1 community policing
  • 2 traffic
  • 3-6 detectives

The consulting report recommends 43-46 officers; a minimum of 43 officers required to maintain the existing level of safety of the community. If you recall, Police Superintendent Tony Giaimo requested 47 officers at the December 3 BoS meeting and asked that the Board to consider reinstating 47 officers in the 2013 budget. However, the supervisors approved the budget with 42 officers.

There are currently only 39 police officers (actually there are 40 officers listed on the roster but 1 officer is out on long-term disability) in Tredyffrin’s Police Department. The supervisors approved the hiring of 2 officers in the 2013 budget so that would bring the officer count up to 42. Although 42 officers are still below the minimum required by ICMA’s study, and below Giaimo’s requested amount of 47 officers, it was my opinion that 42 officers would be a good start to re-staffing the Police Department.

The consultant’s took the opportunity last night to clarify their report, stating that Tredyffrin Township Police Department is “quite lean relative to other departments of this size”. Supervisor DiBuonaventuro reminded the Board that three years ago, there were 51 officers in the Police Department and encouraged the reinstatement to 47 officers. Taking the opposing view, Supervisor Heaberg’s approach was to recommend ‘less is more’, believing that a lower crime rate indicates a lesser police requirement.

There was discussion as to ways the Police Department could decrease costs beyond adjusting individual shift coverage, which is included in the collective bargaining agreement. Supervisor Kichline mentioned that some municipalities are utilizing non-sworn employees for code enforcement, which would reduce costs. Enhanced penalties for chronic false alarm offenders was another way to reduce Police Department expense that was discussed. The problem is that an officer cannot determine if it is a call is a false alarm until after investigating.

When the opportunity came for citizen questions, I asked the Board when they would authorize the hiring of the two officers included in the budget. Remember, the addition of two officers still keeps the number in the Department below the minimum requirement contained in the ICMA report and below the number requested by Superintendent Giaimo. Although the hiring of two officers is in the 2013 budget, there was not a definitive response as to when it might happen.

Kichline reiterated that the arbitration award had not favored the township and as a result, the Police Department expenses were greater. Bill Martin, the township manager offered that the police health care plan is taking longer than expected to move to the new, less expensive plan. Citizens are asked to participate in a public meeting in March to further discussion the Police Department staffing.

Bottom line, there was no authorization from the supervisors to Superintendent Giaimo for the hiring of the two police officers. And if last night’s Board of Supervisors meeting is any indication, I don’t expect that authorization to happen anytime soon.

Sidewalks coming (finally) to St. Davids Golf Club!

February 12, 2013
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Mark your calendars!

The “long and winding” sidewalk saga at St. Davids Golf Club is finally coming to an end. After more years than I care to remember, the infamous ‘sidewalk to nowhere’, as coined by some, is finally going to happen. At the end of tonight’s Board of Supervisors meeting, Tredyffrin Township engineer Steve Burgo, announced that as of this afternoon, the project is moving forward. According to Burgo, St. Davids has hired a contractor and the sidewalk (path) installation work will start next week, on Wednesday, February 20th.

A process has a beginning, middle and an end. This path was included in a land development agreement between St. Davids and Tredyffrin Township signed many years ago. I did a search on Community Matters to see how long ago I wrote my first post on the St. Davids sidewalks topic — for the record, my first post written on this subject was November 15, 2009.

The St. Davids sidewalk saga actually got its start 8+ years ago, in November 2004, when representatives for the country club made a presentation to the township’s Planning Commission that included a sketch plan of their proposed new country club addition. Ultimately the sidewalks became a Planning Commission requirement in that land development agreement. During the intervening years since 2004, St. Davids completed their addition and in August, 2005, $25K was escrowed for the sidewalk component of the project. In July 2006, St. Davids was given a 2-year construction timeline to build the 4-ft. wide asphalt ‘path’ and until recently, the project never advanced past that point.

I recently learned from a former St. Davids board member, that the club had the cost of building the sidewalk in their budget all along, and was committed to building the sidewalk — simply stated, they were waiting for the township to tell them to build it. Wow. At this point, I don’t care who is responsible for the lengthy delay; I’m just thrilled that the ‘end’ of this process is finally coming next week.

Of course, the only caveat to the ‘shovel going in the ground’ next week, on February 20th is possible interference from Old Man Winter. But always the optimist, I’m counting on Punxsutawney Phil’s prediction earlier this month,indicating an early Spring, which will allow St. Davids to complete their land development agreement with Tredyffrin Township.

School Safety … An ongoing priority for Tredyffrin Twp Police Superintendent Anthony Giaimo

February 7, 2013
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Tredyffrin Police Superintendent Anthony Giaimo did not need the Sandy Hook shootings to prioritize school safety.

However, if you attended, or watched the TESD special safety meeting, or the District’s Finance or regular school board meetings, you may have come away with the mistaken impression that the Tredyffrin Police Department is only peripherally involved in the school safety process. Sure, T/E Superintendent Waters and Kevin Buraks, president of the school board spoke of the good working relationship with the police departments (Tredyffrin and Easttown). Waters and Buraks rationalized the hiring of Andy Chambers as District’s safety consultant because (1) need to act quickly following Sandy Hook; (2) Chambers knew the District buildings and (3) he was a lot cheaper ($125/hr.) than previous safety consultants. At the last school board meeting, someone mentioned the District had previously spent $100K for a safety consultant post-Columbine.

Beyond the obvious transparent issues that accompanied the hiring of Chambers, I could not help but wonder how this safety consultant was going to work with current police staff, given the reasons behind his departure from Tredyffrin. I also could not understand what Chambers was going ‘to do’ for the District that experienced Tredyffrin Police Supt. Anthony Giaimo and Easttown Police Chief David Obzud, and their respective departments. were not already doing.

For those like me, that may have been confused about ‘who knew what and when’ in regards to the school safety situation and Chambers hiring by the District, I clarified some of these points with Giaimo today.

Fact: Giaimo has 23+ years of experience with the Tredyffrin Township Police Department.

Fact: Neither Dr. Waters nor the school board consulted Giaimo before hiring Chambers. Giaimo was told a couple of hours before the announcement at the District safety meeting.

Fact: The school ‘hardening’ suggestions that the District is implementing were the personal recommendations of Giaimo, including the notification panic buttons, buzzer system and the ballistic film on windows and doors.

Fact: Giaimo has been actively involved in developing a crisis plan with administrators of each school and doing building safety assessment on District schools (as well as private and nursery schools). According to Giaimo, school safety has been an ongoing priority of his, not just post-Sandy Hook.

Fact: Waters and the District were fully aware of Giaimo’s school safety and crisis plan – prior to the hiring of Chambers.

Fact: There has not been a District school safety meeting between Giaimo and Chambers.

Fact: It is unclear how Chambers efforts as the District’s safety consultant will differ from efforts currently performed by Easttown and Tredyffrin Township Police Departments.

Fact: Representatives from the Police Department are on the District safety committee.

Fact: The Board of Supervisors has not authorized hiring of 2 additional police officers as recommended by ICMO consultants and approved in the 2013 township budget

School safety has been an ongoing priority for Giaimo and he has been very proactive in his approach since becoming Superintendent. He has a good working relationship with Easttown Police Chief Ozbud and the two are committed to coordinating school safety response, regardless of which township the school is located.

I don’t want to ‘beat a dead horse’ over the hiring of Andy Chambers; I accept the Board approved his hiring. However, it remains unclear to me what additional safety information the District will receive as a result of Chambers’ hiring. Without a ‘scope of work’, it just appears that Chambers could be performing a duplication of effort at the expense of the taxpayers. It is my understanding that the school district will include Giaimo and Ozbud in any school safety decisions based on Chambers’ recommendations.

Our police superintendent has the safety of our children as a continuing priority, not just because of Sandy Hook. Regardless of the number of Tredyffrin Police Department officers, Giaimo remains committed to school district safety. However, more important than ever, providing safety requires adequate police department staffing. If you agree, I strongly suggest attending Mondays Board of Supervisors meeting. (Click here for agenda). The Board of Supervisors has not authorized the two additional police officers recommended by the police department consultants, ICMA and approved in the 2013 township budget.

When will Tredyffrin Township hire budgeted police officers?

February 5, 2013
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When will Tredyffrin Township hire budgeted police officers?

Looking for answers, today I met with Tredyffrin Police Superintendent Tony Giaimo. I wanted to understand the search for and selection of police officers. As I explained to Giaimo, applicants for police department positions have contacted me over the last 6-8 months, anxious for a hiring update. I learned much about the police department hiring process and thought it worthwhile to share.

Early in 2012, the Tredyffrin Township Police Department advertised the April 14, 2012 physical assessment and written test date for vacancies in the department. According to Giaimo, 130+ individuals applied to take the physical and written exam. In addition to the application form, a physician statement and informed consent form were required.

The physical assessment is judged pass/fail; the written test included multiple-choice questions plus a written narrative. If a candidate passed the physical exam and received an 80% or higher score on the written exam, they moved to the next step. All candidates were notified of the test results 2-4 weeks following the April 14th exam.

Of the 130+ applicants, close to 100 individuals passed the physical test and scored 80% or higher on the written part. The next step for the successful applicants was an oral interview by an Oral Interview Board, composed of three police personnel selected by Giaimo. At the time of the interview, applicants were required to provide education transcripts, military discharge papers when applicable, and three reference letters (other than relative and employers). Failure to provide documents at the interview, disqualified applicants from the selection process. The interviews were conducted between June and August 2012.

Each member of the Oral Interview Board independently scores the oral interviews and those scores are then added to the written exam score. For those applicants that advance to the next step, they receive a polygraph examination. According to Giaimo, the polygraph test is to indicate deception on a pre-determined set of questions. After the polygraph phase, the top list of 15 candidates is prepared. The ranking is based on all phases of the test process to this point. For those 15 candidates, the next step is a background investigation by the Tredyffrin Township Police Department including previous employment, education record, military record, criminal history, credit rating, etc.

The next step is a conditional offer of employment. Hiring is contingent upon successful completion of psychological and physical examinations and selection by the Police Superintendent. (I believe this part of the examination process takes approximately 4 months.) Once this conditional phase is completed, the cadet serves a two-year probationary period.

At the start, prospective applicants are told that the process takes approximately 6-8 months from the time the exam is taken – in this case, the exam was given on April 14 so if they successfully completed each step, vacancies were to be filled somewhere between October – December, 2012.

I received a call from a father of one of the cadets that is on Tredyffrin Police Department’s ‘short list’ in early January, looking for an update. I assured him that the township would be hiring 2 police officers shortly. I was confident giving this response for the following reasons, (1) the police contract was settled; (2) the ICMA consultant’s study (pg. 11) suggested a minimum of 2 additional officers were required to maintain township safety levels and (3) supervisors approved the 2013 budget that included 2 additional police officers (with the possibility of a third officer added sometime during the year).

The focus of my meeting with Superintendent Giaimo was to find out the hiring date of the two police officers. Remember the cadets were told last April the application process would take approximately 6-8 months; it’s now 10 months!

I could not believe Giaimo’s response today re the hiring of police officers; telling me that he had not been authorized to hire. What? That’s right folks. The police contract was signed in December and the 2013 township budget approved (which included the hiring of the two officers) but the Board of Supervisors have not given Giaimo permission to hire the two officers. Gosh, even pg. 11 of the ICMA police department study indicated the township needed to hire two officers to maintain satisfactory safety levels.

Giaimo assured me that he has the ranked list of candidates ready to go — all he needs is the OK from the BOS to make the offers. If you think that adequate staffing of our Police Department is an important issue, you may want to attend the next BOS meeting on February 11 and offer your opinion.

Kichline & Heaberg defend $49K Police Department study, but don’t address hiring additional police officers

February 4, 2013
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Tredyffrin BOS Chair Michelle Kichline and Vice Chair Mike Heaberg have co-authored an editorial on the township police department with the stated purpose to offer facts, history and perspective. (Click here to read the op-ed). Appearing in the Main Line Suburban, their response focuses on the recent police-township contract negotiations and the township’s $49K police consultant study. (On a personal note, I would like to thank the supervisors for appropriately using media for their op-ed rather than the township website.)

According to Kichline and Heaberg, the average wages per Tredyffrin Township police officer is $101K in 2013 with an additional $77K annually in healthcare, pension, life insurance benefits for officers and their spouses/dependents. We know from reading the police contract that retired police officers receive healthcare benefits for life and this is reiterated in the article. It is important for taxpayers to realize that the Police Department budget accounts for almost 50% of the township’s General Fund budget – for 2013, that cost is $8 million.

According to Kichline and Heaberg, the “BOS attempted to negotiate a termination of some benefits for new police hires only, but when the discussions did not progress, the decision was made to go to arbitration.” Their explanation differs from the explanation given to me by representatives of the police department. According to my sources, there was no negotiation but rather the arbitrator for the township took the police contract to arbitration after only one meeting. After nearly a year, we learned in December that the independent arbitrator’s decision favored the police department.

Regardless if the BOS attempted to negotiate with the police prior to settlement, the township’s cost of arbitration was not included in Kichline and Heaberg’s editorial. As I previously mentioned in an earlier post, the township paid $83K+ in arbitration costs. ($14K+ for impartial arbitrator and $$69K for township arbitrators). The total cost for the arbitration is probably closer to $100K as I only received Ballard Spahr billable hours through 8 October, 2012. (Click here for details)

In the op-ed, Kichline and Heaberg defend the $49K spent on the police department study. I am certain that their decision to depend the consulting contract is a direct result of the presentation (or rather the non-presentation) of the police operations study on December 2. This was the BOS meeting where the consultant, Dr. Paul O’Connell of ICMA, was unable to attend the meeting and the idea was to ‘Skype” him in electronically from Connecticut. The Skype attempt failed miserably with the audience and supervisors unable to understand a single word. It was a hopeless exercise and no one could successfully question the consultant in regards to the police department study.

Apparently, at upcoming BOS meeting on February 11, two consultants from ICMA will be available (in person) to respond to questions concerning their study. According to Kichline and Heaberg, ICMA “collected an entire years worth of data on each of more than 23,000 calls for service to our Police. This included type of call, time of day, day of week, response time, number of units responding, time on scene, etc. In addition, they collected staffing and schedule information. This allowed them to analyze the police workload, as compared to our police capacity.”

Obviously, supervisors Kichline and Heaberg are entitled to their personal assessment of ICMA’s consulting efforts of Tredyffrin Township’s Police Department. However, for those that follow Community Matters, you will recall that because I had found ICMA’s presentation so unsettling, I conducted my research on the company. I discovered that ICMA isn’t well loved in some municipalities, with some communities reporting that they overpaid for a cut and paste job rather than an accurate assessment of their fire or police departments. (Click here for details).

There was one question that the supervisors and the residents wanted answered by ICMA’s consultant at the December BOS meeting, “What is the minimum staffing level of police officers required to maintain our quality of service” which seemed to escape a response from O’Connell. In their editorial, Kichline and Heaberg write of their support for ICMA’s police department study yet Kichline commented at the December supervisors meeting that she had read ICMA’s report five times and was still confused as to the number of officers the consultants were recommending.

I am glad that Kichline and Heaberg are committed in their support of the police department, but disappointed that their offer of the “facts, history and perspective” does not address the hiring of additional police officers in Tredyffrin. The 2013 budget included the hiring of two police officers with the possibility of the hire of a third officer during the year. Although the recently settled police contract negotiations may not have turned out the way the supervisors wanted, it should not be used as a roadblock to hiring the additional officers.

Malvern Redevelopment Project — So close, and yet so far away (from Paoli)

February 4, 2013
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Reading Aubrey Whelan’s article in today’s Philadelphia Inquirer, ‘Malvern apartment complex nears completion after 10 years in the works’ had me thinking about Paoli, and the long overdue intermodal transportation center. Malvern … so close, and yet so far away from Paoli.

The Eli Kahn development project in Malvern is transforming – with an estimated $45 million price tag there’s 25,000 square feet of new construction stretching 1,400 feet along King Street. The mixed-use buildings plan has retail shops and restaurants on the first floor with 190 luxury apartments above. Even a Kimberton Whole Foods is planned that may give Wegmans, down the road some competition.

We all understand that projects such as Malvern’s King Street development don’t come without their challenges … how to revitalize in the midst of quaint Victorian facades and street lights … how to move a town into the 21st century without losing the charm of its 18th century roots. Change is never easy and not everyone has shared the vision for Malvern’s future. Media, Phoenixville, Wayne, West Chester – I am sure that all these communities saw their share of resistance to change. But today these towns are testaments to those who had the vision to believe in ‘what could be’ and the passion to ‘make it happen’.

I know that Eli Kahn’s project in Malvern is not the same kind of development as the Paoli Transportation Center. However, Malvern’s mixed-use commercial and residential buildings in the King Street business district (within walking distance of their train station) creates a model for Paoli’s redevelopment plans, beyond just a new train station.

I checked the Paoli on the Move website, www.paolionthemove.org and there are no additional updates since the Paoli Transportation Visions Open House at the township building with SEPTA last October. Frustrated, I sent an email to Michelle Kichline, as chair of the Board of Supervisors, and to John DiBuonaventuro, as the western district supervisor, asking for an update on the project. I also sent an email to Lucille Songhaim, Septa’s Community Relations Coordinator asking the status on the Paoli Transportation Center.

I received a response from Michelle, thanking me for my inquiry and stating, “We have been working on a joint update/ press release with SEPTA and Representative Kampf’s office. We expect SEPTA to release it soon. As soon as they do, I will have Bill Martin make sure you get a copy.” I asked for a project update at the BOS meeting on February 11, and I am pleased to report that township manager Bill Martin emailed that he will add the update to the meeting.

Home Invasion – Robbery – Kidnapping in Berwyn

February 1, 2013
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Police Superintendent Tony Giaimo sent the following press release concerning last night’s home invasion in Berwyn Please read and if you have any information about the crime, you are asked to contact the police department. Fortunately, the owners were not hurt but how scary – I cannot imagine!

TREDYFFRIN TWP. POLICE DEPARTMENT

SPECIAL PRESS RELEASE

HOME INVASION ROBBERY/KIDNAPPING

On Thursday, January 31st, 2013 at 8:28 PM., Tredyffrin Twp. Police officers responded to a “911” call on the 200 block of Wooded Way, in the Berwyn section of Tredyffrin , for a reported home invasion robbery and kidnapping.

Information received by police was that a local resident, who had returned from work at approximately 7 PM, was accosted by three or four black male (masked) subjects armed with handguns who forced themselves into his home. Once inside, the actors bound both victims (husband and wife) and ransacked the home. The actors then took the male victim (in the victim’s white Volkswagen Passatt bearing PA registration plate DJM0696) to the jewelry store (Shuler’s Jewelers) owned by the victims in East Norriton, Montgomery Co. The additional actors were believed to have followed the victim’s vehicle back to the jewelry store. The suspect vehicle is believed to be a silver or blue sedan – possibly a Chrysler product. No physical injuries were sustained by the two victims. The investigation is continuing with the assistance of the East Norriton Twp. (Montgomery County) Police Department and the Chester County Detectives.

Superintendent of Police Anthony Giaimo commended the quick actions of all responding patrol officers and detectives. Giaimo noted, “We will aggressively pursue this case in conjunction with other partner law enforcement agencies to bring these criminals to justice.”

The public’s assistance is requested in locating the white VW Passatt sedan bearing PA registration DJM0696. Anyone with information relative to this case is asked to contact the Tredyffrin Twp. Police Department at 610-647-1440.

Tredyffrin Receives 92% Fund Ratio Score from PERC

January 31, 2013
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On January 21, 2013, a letter to the editor appeared in Main Line Suburban Life written by Chris Smith of Paoli. In his letter, ‘Willistown’s pension-fund shortfall must be addressed’ , Smith questioned how the supervisors planned to finance the $2.6 M pension shortfall? Smith pointed out that Willistown’s EIT is already at the highest level legally permitted.

Due to their pension shortfall, Willistown Township has received a Fund Ratio Score of 77 from Pennsylvania’s Public Employee Commission (PERC) that means that Willistown is only 77% funded against its liability. Every two years municipalities are required to submit their actuarially determined liabilities and in December PERC released their report, ‘Act 205 Distress Scores Based on the 2012 Actuarial Valuation Reports – 12/12/2012’. All municipalities contained in the report have listed all of their reported pension plans filed with PERC. The distress score based on the aggregate funded ration of a municipality’s pension plan. The score is used to determine a distress level and a municipality’s corresponding funding ratio.

Willistown’s Fund Ratio Score of 77% was an improvement from 2010 when PERC listed their pension funding at 65%. A Community Matters reader sent me Smith’s letter and suggested that I review the report for Tredyffrin. According to the December actuarial report from PERC, Tredyffrin Township received a Fund Ratio Score of 92%. In 2011, Tredyffrin reported assets in its public pension fund of $36,994,373 and liabilities of $40,257,326 for a shortfall of $3,262,954. Willistown’s Fund Ratio Score improved during the previous two years, Tredyffrin’s unfunded accrued liability of $1.4 M ranked a slightly higher 94% PERC score in 2010 versus 2012.

Of the 51 Chester County municipalities listed in the report, unfortunately approximately 50% received rankings in the ‘distressed’ category – Thornbury Township received the distinction of receiving a ‘severely distressed’ ranking of 23% with assets of $7.6 M as opposed to liabilities of $33 M. Twenty-five Chester County municipalities are listed in the ‘not distressed’ category including Tredyffrin Township. It was interesting to note that several Chester County municipalities received extremely high Fund Ratio Scores from PERC including our neighbors, Malvern Borough (122%) and East Goshen Township (125%).

In addition to Tredyffrin’s pension fund ratio score of 92%, there is some encouraging economic news – this month, Auxilium Pharmaceutical announced its moving its corporate headquarters to Lee Road in Chesterbrook and yesterday we learned that Teleflex, a medical device manufacturer is moving its headquarters from Limerick Township to Swedesford Road. With Auxilium and Teleflex moving into the township, that’s 300+ new Tredyffrin workers.

Andy Chambers Hired, Superintendent Waters to Retire and TESD Tax Increase not to Exceed 1.7%

January 29, 2013
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Highlights of 1/28/13 TESD Meeting —

Adoption of the 2013-14 TESD preliminary budget: By a unanimous vote the Board approved a resolution not to raise taxes above the Act 1 Index level of 1.7%.

Reconsideration of District Safety Consultant, Andy Chambers: Former police chief Andy Chambers attended the TESD meeting last night. Chambers offered no comment; however Superintendent Waters defended his choice in Chambers, offering a list of his qualifications, and firmly stating that the hiring was not cronyism as some in the public had suggested. TESD solicitor Ken Roos stated that he was of the opinion that the Board had not violated the Sunshine Act with the consent agenda approval of January 7 to hire Chambers. However, Roos recommended the ‘reconsideration’ of Chambers so as to avoid possible legal costs to the District, if the Board’s January 7 action was legally pursued.

There was no mention from Waters, Roos or the Board members with regards to the issues surrounding Chambers departure from the Tredyffrin Twp Police Department. A few residents spoke in favor of hiring Chambers with only one resident asking about the “two sides of the story”, referring to the Finance Committee meeting and the dialogue between myself and Chambers and Kevin Buraks.

Although all members of the Board supported Chambers as qualified to serve as District Safety Consultant, two Directors voted against his hiring. Using the lack of transparency in the process as reason, Anne Crowley and Rich Brake did not vote with their fellow board members to hire Chambers. Crowley read a prepared statement, saying that although Chambers’ was qualified; she spoke of the need for transparency and that other candidates (besides Chambers) should have been reviewed in the process. Chambers was approved as District Safety Consultant 7-2.

Consent agreement and the inclusion of the Supervisory, Confidential and Administrator Compensation Plan, Compensation Adjustments for 2013-14 and One-Time Bonus: Ray Clarke asked if these items could be separated from the consent agenda for Board and public discussion. Board President Kevin Buraks response to Ray was that the discussion of these items could occur after the consent agenda approval.

Buraks took the vote to approve the consent agenda without discussion. The Board voted to approve the consent agenda with the exception of two members. Although voting with their Board members on the rest of the consent agenda, Crowley and Brake excluded their approval of the compensation plan , adjustment and bonus (#C2 and #C3), again using transparency in the process as the reason.

Following the consent agenda approval, Waters explained the compensation plan and budget impact. Unfortunately, at this point it was 11 PM, and I did not understand his explanation of the specifics of the costs. (If anyone has the details, please offer them as a comment.) Again on the defensive, Water defended the compensation plan, etc. listed as a consent agenda item – stating that this is the way it has been done for 10 years. My response is – does that therefore make it right? I have previously stated that the purpose of the consent agenda is for routine items (such as meeting minutes or financial reports) and I do not view a multi-year compensation plan and bonus as routine.

The other noteworthy item of the evening, occurred during Waters’ explanation of the compensation plan and budget impact — Waters announced his retirement at the end of the 2014/15 school year, explaining that he wanted to have the compensation plan in place for his successor.

For the record, between Waters and Roos talking about ‘blogs’ and ‘blog comments’ and the presence of Andy Chambers at the meeting, I found the meeting more than a little intimidating. Although Community Matters was never mentioned ‘by name’, the continual reference to the blogosphere was not lost on me.

It’s important that the public‘s business be done in public, so that we can be fully informed. When the right to public discussion is removed, it becomes our responsibility to speak out … our ‘collective voices’ are important. An easy cure for lack of transparency is full visibility.

1/28/13 TESD Consent Agenda Item — Approval for Administrator Bonuses & Compensation Plan

January 27, 2013
33 Comments

Included for priority discussion at Monday’s TESD meeting is the reconsideration of a District Safety Consultant and the hiring of Andy Chambers for the position. The hiring of Chambers was previously included in the January 7 TESD meeting on the consent agenda but was not originally listed on the meeting agenda. Without proper notice on an agenda, the public is deprived of its right to be present and to know when decisions affecting the public are being made.

Yesterday, I received an anonymous email suggesting that I review the consent agenda for the January 28 meeting, specifically section C – Personnel. Admittedly, when I reviewed the agenda for the upcoming TESD meeting, my attention was to the safety consultant matter, overlooking this significant item. Included on tomorrow’s consent agenda is the following:

C. Personnel
1. Routine Personnel Actions
The Board will take action on routine resignations, releases, retirements, leaves, and
appointments. The Board will also take action to record the names of volunteers who
have served in the schools in recent weeks.
2. Supervisory and Confidential Employee Compensation Plan, Compensation
Adjustments for 2013 – 2014 and January 2013 One Time Bonuses
3. Administrator Compensation Plan, Compensation Adjustments and January 2013 One
Time Bonuses
4. Contracted Services

The description of ‘consent agenda’ on the January 28 TESD School Board agenda states, “Although Board action is required, it is generally unnecessary to hold discussion on these items. With the consent of all members, they are therefore grouped and approval is given in one motion.”

The purpose of a consent agenda is to group routine, noncontroversial items together to be voted on under one motion. Items on the consent agenda should be routine items that board members don’t need any further information on prior to voting. The purpose of a consent agenda should not be used to hide important issues or stifle discussion.

Who is reviewing the TESD meeting agendas? For the January 7 TESD meeting, there was no mention made of anything related to ‘safety’ listed on the agenda, yet the hiring of Andy Chambers as the District Safety Consultant is added last-minute to the consent agenda. Now a couple of weeks later at the next Board meeting, we have administrator compensation and bonuses listed as routine consent agenda items. Again, … who is reviewing these meeting agendas?

Of the 141-page agenda, 40 pages are devoted to the compensation plan for supervisory and confidential employees and administrators and their one-time January 2013 bonuses. To include the approval of non-bargaining administrator salaries, benefits and their bonuses in a consent agenda can hardly be considered ‘routine’!

The Sunshine Act, no more than the discussion to outsource the custodians or aides as a cost-savings budget strategy, does not protect the discussion of administrator compensation and bonuses. The School Board and Finance Committee meetings have repeatedly discussed various budget strategies including increasing class size, student activities fees, possible further cuts to educational programming and recently the decision to review non-profits’ use of real property for qualified tax exempt status.

To my knowledge (someone please correct me if I’m wrong), there has never been any public discussion of a (1) supervisory and confidential employee compensation plan, (2) compensation adjustment for 2013-14 or (3) one-time January 2013 bonuses. So now, the matter just appears on the consent agenda for approval. How is this possible?

In a review of ‘Compensation Plan for Supervisory and Confidential Employees” (pgs. 61-77), I read the following:

January 2013 – July 1, 2013 a one-time bonus will be awarded to each employee based upon the Superintendent’s recommendation. On July 1, 2013 adjustment to base for selected employees shall be recommended by the Superintendent.

July 1, 2014 – July 1, 2016:
For each of the academic years beginning July 1, 2014 and through to June 30, 2016, 1.7% of the total salaries of this group, from the prior year, will be available in a pool for the Superintendent to distribute, at his discretion and with Board approval, as base salary increases. Specific percentage increases will vary among members of the group. In June of each year, beginning in June 2014, a 1% one-time bonus will be awarded each individual for the previous year’s service.

Individual Salary/Compensation Changes:
1. Individual may receive an increase to his/her base salary
2. Individual may receive bonus (merit) adjustment which is not added to base salary, but paid throughout the current school year or paid in the form of a lump sum
3. Combination of the above

The Act 93 Agreement, the ‘Administrator Compensation Plan’, January 29, 2013 through June 30, 2017 (pgs. 78-101) contains the following:

January 2013-June 2017
In January 2013, each administrator shall receive a one time bonus for service in the previous two and half years as approved by the Board at its January 28, 2013 regular meeting. In addition, adjustments to base salary for the previous two and a half years will be approved by the Board at its January 28, 2013 regular meeting.

For each of the academic years beginning July 1, 2013 and through to June 30, 2017, 1.7% of the total salaries of this group, from the prior year, will be available in a pool for the Superintendent to distribute, at his discretion and with Board approval, as base salary increases; specific percentage increase will vary for any one individual.

Beginning in June 2014, and continuing annually in June of each year, a one time bonus of 1% of the individual’s salary will be awarded to each administrator for service in the previous year.

The Board may not have had any questions about the compensation plan and the bonuses, but I do —

  1. When did the School Board discuss the compensation plan and bonuses, or are they seeing this for the first time as a consent agenda item?
  2. Where was the public discussion about the administrator compensation plan?
  3. Where was the public discussion about supervisory and confidential employees receiving a one-time bonus? And it’s to be paid this month!
  4. What is the value of the one-time bonus? A percentage of salary or a set dollar amount (similar to the teachers $2500 bonus)
  5. How is the bonus calculated?
  6. What is the budget impact of the increased compensation?
  7. What is the value of the one-time bonus?
  8. Where is the money for the increased compensation and bonuses coming from? (Is this how the District is using the $3.9 million surplus from 2011/12 that was announced in November 2012)
  9. What does the ‘adjustments to the base salary for the last 2-1/2 years’ mean? Is the salary increase to the administrators retroactive?
  10. The financial distribution to administrators is at the discretion of Dan Waters?

How is it that something so important as this compensation and bonus plan can just get thrown in on a consent agenda without discussion? Bottom line … where is the fiscal responsibility, accountability and transparency to the public?

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